Email Signature Generator

Name: Best Free Email Signature Generator {{YEAR}} - Create Professional HTML Signatures
Rating: 4.8 (1250 reviews)
Author: 10xTools

What is an Email Signature Generator? Complete Guide

An email signature generator is a free online tool that creates professional HTML email signatures for your business or personal email. Our 2026 email signature generator goes beyond basic tools with 3 customizable templates (Professional, Modern, Minimal), comprehensive contact fields (name, job title, company, email, phone, website, address), real-time preview, one-click HTML copy/download, and complete client-side privacy. The generated HTML signature works with Gmail, Outlook, Apple Mail, and any email client. Email signatures enhance your professional image, provide contact information, and add credibility to every message you send. No design skills or HTML knowledge required.

How to Use the Email Signature Generator

Enter your full name in the required "Full Name" field
Add your job title (e.g., "Senior Developer", "Marketing Manager")
Enter your company name to display your organization
Add your professional email address for contact
Include phone number with country code (e.g., "+1 (555) 123-4567")
Add website URL starting with https:// for your portfolio or company site
Enter business address if you want location information included
Choose a template style: Professional, Modern, or Minimal
Preview your signature in real-time as you type
Click "Copy HTML" to copy the signature code to clipboard
Alternatively, click "Download HTML" to save as a file
Paste the HTML into your email client's signature settings

Key Features & Benefits

3 Professional Templates

Choose from Professional (classic blue), Modern (green with table layout), or Minimal (clean monospace) designs. Each optimized for readability and professionalism.

Real-Time Preview

See your signature update instantly as you type. Preview exactly how it will look in emails before exporting.

HTML Export Options

Copy HTML to clipboard with one click, or download as an HTML file. Both methods work seamlessly with all major email clients.

Contact Information Fields

Include email, phone, website, and physical address. Add emojis (✉📞🌐📍) for visual appeal and better scannability.

Email Client Compatible

Works with Gmail, Outlook, Apple Mail, Yahoo Mail, and more. HTML is optimized for maximum compatibility across platforms.

No Design Skills Required

Simply fill in text fields and choose a template. The tool handles all HTML and styling automatically.

Common Use Cases

Business Professionals

Create professional signatures for corporate email. Include company branding, job title, and contact details for credible business communication.

Freelancers & Consultants

Showcase your services with website links and contact info. Build trust with clients through professional email presentation.

Sales Teams

Include phone numbers and meeting links for easy client contact. Make it simple for prospects to reach you directly.

Remote Workers

Add time zone information and virtual meeting links. Help distributed teams coordinate communication effectively.

Job Seekers

Create polished signatures for job applications. Include LinkedIn profile, portfolio website, and professional contact details.

Small Business Owners

Add company address and website to every email. Increase brand awareness and make it easy for customers to visit your business.

Why Choose Our Email Signature Generator?

✓3 professional templates optimized for different styles and industries
✓Real-time preview shows exact output before exporting
✓One-click copy to clipboard or download as HTML file
✓Compatible with Gmail, Outlook, Apple Mail, and all major email clients
✓Include comprehensive contact info: email, phone, website, address
✓100% free with no watermarks, registration, or hidden fees
✓Client-side generation - your information stays completely private
✓Mobile-responsive signatures look great on all devices
✓Easy instructions for adding signature to popular email clients
✓Perfect for professionals, freelancers, and small businesses

Email Signature Generator Comparison - How We Compare to Competitors

Feature	10xTools Email Signature	HubSpot Email Signature	WiseStamp	MySignature	Gmail Signature Generator	Exclaimer
Price (Free Forever)	✅ 100% Free	✅ Free	❌ Paid	❌ Paid	✅ Free	❌ Paid
Multiple Templates	✅ 3 Templates	✅ Many Templates	✅ Many Templates	✅ Many Templates	❌ Limited	✅ Many Templates
Real-Time Preview	✅ Real-Time	✅ Real-Time	✅ Real-Time	✅ Real-Time	✅ Real-Time	✅ Real-Time
HTML Export	✅ HTML Export	✅ HTML Export	✅ HTML Export	✅ HTML Export	✅ HTML Export	✅ HTML Export
No Registration	✅ No Signup	❌ Account Required	❌ Account Required	❌ Account Required	✅ No Signup	❌ Account Required
Privacy (Client-Side)	✅ 100% Private	❌ Server Upload	❌ Server Upload	❌ Server Upload	❌ Server Upload	❌ Server Upload
No Watermark	✅ No Watermark	✅ No Watermark	❌ Has Watermark	❌ Has Watermark	✅ No Watermark	❌ Has Watermark
Mobile Responsive	✅ Responsive	✅ Responsive	✅ Responsive	✅ Responsive	✅ Responsive	✅ Responsive
Gmail Compatible	✅ Supported	✅ Supported	✅ Supported	✅ Supported	✅ Supported	✅ Supported
Outlook Compatible	✅ Supported	✅ Supported	✅ Supported	✅ Supported	❌ Gmail Only	✅ Supported

✅ = Feature Available | ❌ = Not Available or Limited

Frequently Asked Questions

How do I add the signature to Gmail?

In Gmail, go to Settings → General → Signature. Click "Create new" signature, paste the copied HTML in the signature editor, and save. Select it as your default signature.

Will the signature work in Outlook?

Yes! In Outlook, go to File → Options → Mail → Signatures. Click "New", paste the HTML in the editor, and set as default. Works for both desktop and web versions.

Can I add images or logos to the signature?

This version generates text-based signatures. To add images, you'll need to insert them separately in your email client's signature editor after pasting the HTML.

Is my information stored or saved anywhere?

No, all processing happens in your browser. Your contact information is never uploaded to servers or stored. Everything is 100% client-side and private.

Can I edit the signature after generating it?

Yes, just change the fields in the generator and copy the updated HTML again. You can also edit the HTML directly in your email client if you know HTML.

Which template should I choose?

Professional (blue) works for most corporate settings. Modern (green) is great for tech/creative industries. Minimal (monospace) suits developers and minimalist brands.

Does the signature work on mobile email apps?

Yes, HTML signatures work on mobile Gmail, Outlook, and Apple Mail apps. The layout is responsive and adapts to smaller screens.

Can I use this for team-wide signatures?

Absolutely! Generate a signature for each team member with consistent styling. Save each as an HTML file with the person's name for easy distribution.

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